We provide on going maintenance of employee files for our clients. We can help to cut through the confusing privacy requirements surrounding the storage of medical information, social security numbers and the growing stacks of government-required documentation. We can assist you on which files you have to keep, when you can safely throw files away, and how to avoid the fines, penalties, and overpayments that can result if your organization fails to meet federal and state agency requirements.

We can help answer any of the following questions:

What should be kept in the employee's personnel file and for how long?
How long should you keep evaluations, disciplinary actions, payroll records, etc.?
How should you go about safely destroying records in the personnel file?
What special protections must you provide for medical information?
What obligations are imposed by ADA, FMLA, HIPAA and other agencies?
How do rules on document discovery affect electronic personnel records?
If an employee, or their attorney asks to see their personnel file, do you share?
When should employees be allowed to add information to their own file? If ever?
Which of your own company representatives should have access to employee files?
What personnel records should supervisors keep in their own filing systems?
How often should you review files to ensure that the information is current?
What to do if a third party wants to see an employee's personnel file?

If you are considering outsourcing all or part of your human resource processes, contact a Cardinal Advisor at 800.342.4742. We would be happy to provide you a free consultation.