Thursday 23 Feb 2012
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We provide on going maintenance of employee files for our clients. We can help to cut through the confusing privacy requirements surrounding the storage of medical information, social security numbers and the growing stacks of government-required documentation. We can assist you on which files you have to keep, when you can safely throw files away, and how to avoid the fines, penalties, and overpayments that can result if your organization fails to meet federal and state agency requirements.

We can help answer any of the following questions:

What should be kept in the employee's personnel file and for how long?
How long should you keep evaluations, disciplinary actions, payroll records, etc.?
How should you go about safely destroying records in the personnel file?
What special protections must you provide for medical information?
What obligations are imposed by the ADA, FMLA, HIPAA and other government agencies?
How do rules on document discovery affect electronic personnel records?
If an employee, or their attorney asks to see their personnel file, what do you share?
When should employees be allowed to add information to their own file? If ever?
Which of your own company representatives should have access to employee files?
What personnel records should supervisors be allowed to keep in their own filing systems?
How often should you review files to ensure that the information is current?
What to do if a third party wants to see an employee's personnel file?

If you are considering outsourcing all or part of your human resource processes, contact a Cardinal Advisor at 800.342.4742. We would be happy to provide you a free consultation.

 
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    Web Marketing, Inc.

    "Through Cardinal I can offer the benefits of a large company even though we are fairly small. Plus, it's like having a full service HR department at your fingertips. Best idea I've come up with in a while is to use Cardinal.”

     

    Jack Brown
    Owner/Operator

  • Madrone Kitchens Company

    "Cardinal helps make our job as owners much easier. We use their payroll services, however, they offer a complete line of solutions -- They’re always willing to go the extra mile! Just an all-around great crew.  We would recommend Cardinal to all businesses out there, they just make your job EASIER!!"

     

    Helena Darling

    Owner

    www.madronekitchen.com/

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    Discover Sunriver Vacation Rentals

    “Outsourcing to Cardinal has created efficiency for our firm with payroll, employee screening, and Human Resource expertise. Cardinal has taken the worry and headache of having employees away while keeping our operation compliant and up to date with employment law.”

     

    Larry Browning
    Owner/Operator
    discoversunriver.com

  • Hansen-Larson

    "Hiring Cardinal was one of the best business decisions we made. I simply send an email each month with our employees’ hours and the rest is taken care of; No need to worry! Rather than getting bogged down in the business side of a law practice, we can spend our time focusing on what really matters – our clients."

     

    Kristin Larson

    President

    www.hansen-larson.com

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    FCC Commercial Furniture

    “Cardinal will find out how you do business, what you look for in people, and then develop a framework specifically for you. They cater to their clients. Cardinal doesn't do business, they build a relationship.”

     

    Preston O'Hara
    Human Resources Manager
    fccfurn.com

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    Carson-Davis Oil Company

    “The professional services Cardinal offers are a valuable asset to our company. They have drastically reduced the time and stress of locating, screening, and hiring new employees. The services and staff are top-notch. Simply put, Cardinal makes it easier to be an employer.”

     

    Chris Davis
    General Manager
    carsonoil.com


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    Bend Pet Express

    “Cardinal has been an outstanding Human Resource partner for Bend Pet Express. Their friendly service and expertise set the standard and make them a pleasure to work with.”

     

    Julie Hunter
    Owner/Operator
    bendpetexpress.com

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    The Old Pad

    “As a first time business owner streamlining administrative details such as payroll, recruitment, workers' compensation, and accounting with Cardinal allows me to focus on my day to day operations. Having an advocate like Cardinal, means having an advantage over the competition.”

     

    LaMonte Cherrick
    Owner/Operator

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    Deschutes Dental Care

    “Partnering with Cardinal Services and leasing our employees has allowed our practice to focus on the things we do best. They free us up to concentrate on our primary mission which leads to more revenue for our practice.”

     

    Phillippe Freeman, DMD
    Owner
    freemansmiles.com

  • Dr. Roger Sims, DDS

    "We are very pleased with Cardinal Services! I NEVER have to wait for a response and any question that I have is always promptly answered. They truly take good care of Dr. Sims and our staff! I have never regretted the move to your company and the ease with which Cardinal helped us to make the transition! Thank you!" 

     

    Anne Mills

    Manager
    www.oregoncoastperiodontics.com

Every month, Cardinal Services sends out a newsletter to a select group of our clients and other interested businesses. These newsletters contain useful and timely HR related news for business owners and HR managers.

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Would you like to get our monthly newsletter email list? Email to advisor@cardinal-services.com

  • Dental Insurance

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    Although not always considered a top priority by employers when building an employee benefits plan, DENTAL INSURANCE is often a priority for employees.

    Cardinal offers dental insurance plans to eligible employees.Plans cover 100% on preventive services, 80% basic care, 50% major services, and 50% orthodontics. Deductibles and benefit limits apply.

  • Workers' Compensation Coverage


    We have flexible pay as you go options that reward those businesses with a great claim history, and special plans for those businesses that have had some bad experiences.

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    Plans are available in both employee leasing and individual policy situations.

  • Time and Attendance


    We can provide you with the best in web based timekeeping, with no software to install!

    Manage employees, edit timecards and generate reports comfortably and quickly in a simple to use web application. newhire

    This service is available with or without a variety of plug and play time clock options, including PIN, swipecard, proximity card, key fob, or fingerprint identification.

  •  Onsite HR Trainings


    Our training programs are tailored to meet your company’s needs.

    recruitersExamples INCLUDE:

    Conflict Management, Effective Hiring, Performance Evaluations, Effective Leadership, Motivating/Recognizing Employees, Supervisory Skills, Labor Law Updates, Davis Bacon Certified Payroll, and more.

  • 401(k) Solutions


    IF YOU ARE AN EMPLOYER WHO SPONSORS YOUR OWN 401(K) PLAN, YOU ARE PUTTING YOURSELF AT FINANCIAL RISK THAT CAN BE AVOIDED.

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    Join our multiple employer plan and consolidate all of your needs into one easy solution. We free you from the burden of liability as cardinal becomes fiduciary, administrator, sponsor, and trustee.